Top Zapier Integrations for Every Business

But knowing where to start can feel overwhelming. Which integrations will actually save you time, improve accuracy, and boost productivity? This guide breaks it all down. You’ll discover the best Zapier integrations across communication, CRM, marketing, project management, data management, and more — plus real-world examples to help you supercharge your workflows and streamline your operations.

Understanding Zapier and how it transforms workflows

Zapier is an automation platform that connects your apps and services so they work together seamlessly. Instead of manually moving data or triggering actions across different platforms, you can create automated workflows called Zaps to handle repetitive tasks instantly. This lets you focus on higher-value activities while keeping operations running smoothly in the background.

How Zapier works: triggers, actions, and multi-step Zaps

At the core of Zapier are triggers and actions. A trigger is an event in one app, such as a new lead in your CRM or a completed form submission, that starts a workflow. An action is what happens next, like adding that lead to an email list or notifying your sales team in Slack. Zapier also supports multi-step Zaps, which let you chain several actions together across multiple apps. This means a single trigger can launch a sequence of steps, all without manual intervention.

Benefits of using Zapier

With Zapier, automation delivers concrete benefits:

• Save time: Reduce repetitive tasks and free up hours each week
• Improve accuracy: Keep data consistent across systems without copying and pasting
• Boost productivity: Focus on strategic initiatives instead of routine admin work

Why choosing the right integrations matters

Every integration you choose affects how your team spends its time. Well-chosen integrations eliminate manual work, reduce context switching, and ensure data flows accurately between systems. This leads to faster response times, better decision-making, and smoother customer interactions.

Popular vs. Niche integrations: finding your balance

Popular integrations (like Slack, HubSpot, or Google Sheets) tend to be feature-rich, well-documented, and widely supported, making them a safe starting point for most businesses. 

Niche integrations, on the other hand, can unlock powerful automations tailored to your unique workflows — but they may require more testing or customization.

Defining your needs helps you strike the right balance between mainstream reliability and specialized functionality.

Factors to consider when selecting integrations

Before setting up a Zap, evaluate:

• Compatibility: Does the integration work with the apps and triggers you rely on?
• Pricing: Are there limits on tasks or premium features that affect your budget?
• Use case: Will the automation actually save time or improve outcomes?
• Scalability: Can the integration handle higher volumes as your business grows?

Taking these factors into account up front helps you build automations that are sustainable, cost-effective, and genuinely useful.

Top Zapier integrations for communication and collaboration

Communication tools are the backbone of modern businesses, and connecting them with other apps through Zapier can dramatically improve responsiveness and teamwork. By automating notifications, logging customer interactions, and syncing data between systems, you can keep everyone aligned without constant manual updates.

Voiso

Voiso is a cloud-based contact center platform designed to deliver seamless customer experiences across voice and digital channels. By integrating Voiso with Zapier, contact centers can automate key parts of their workflows, reduce manual input, and respond to customers faster.

Example Zaps with Voiso:

• Create CRM contacts automatically: When a new Voiso call is logged, automatically create or update a contact in your CRM.
• Send Slack alerts for missed calls or high-priority tickets: Ensure your team never misses critical updates by posting real-time alerts in Slack channels.
• Add call transcripts to project management tools: Automatically push call summaries or transcripts into Trello, Asana, or ClickUp for follow-up actions.

Slack

By automating Slack notifications from other apps or turning messages into actionable tasks, you can ensure important updates never get lost.

Example Zaps with Slack:

• Post cross-app updates to channels: Automatically publish updates from your CRM, e-commerce, or project tools into the right Slack channels.
• Turn messages into tasks: Convert starred or emoji-reacted Slack messages into tasks in Asana, Trello, or ClickUp.
• Notify teams about new work: Send real-time alerts to sales or support when new leads, tickets, or form submissions are created.

Microsoft Teams

For organizations using Microsoft Teams, Zapier enables smooth integration with project management, CRM, and marketing platforms. This keeps everyone in the loop and minimizes the need for manual updates.

Example Zaps with Microsoft Teams:

• Auto-post key updates to Teams: Share announcements from HubSpot, Salesforce, or Mailchimp directly to Teams channels.
• Create tasks from Teams activity: Generate tasks in Microsoft Planner (or other PM tools) based on channel posts or mentions.
• Send direct notifications: DM team members when new leads arrive, priority tickets are opened, or deal stages change.

Top Zapier integrations for CRM and sales management

By automatically syncing data, creating follow-up tasks, and keeping pipelines up to date, you reduce manual effort and give your sales team more time to focus on closing deals. Here are the CRM and sales management integrations we recommend: 

HubSpot

HubSpot is one of the most widely used CRMs, and Zapier makes it easy to connect it with marketing, communication, and project tools.

Example Zaps with HubSpot:

• Automate lead creation and updates: Create or update HubSpot leads automatically when a form is submitted, a call is logged, or a new contact appears in another system.
• Trigger follow-up emails based on behavior: Send personalized emails when leads reach specific milestones or complete certain actions.
• Log CRM activity across apps: Push meeting notes or support ticket updates into HubSpot for a full view of customer interactions.

Salesforce

Salesforce powers sales teams worldwide, and Zapier can streamline your data entry and workflow management.

Example Zaps with Salesforce:

• Sync leads, contacts, and opportunities: Automatically transfer new leads from web forms or email marketing tools into Salesforce.
• Automate task assignments: Create tasks for sales reps whenever a deal stage changes or a customer fills out a form.
• Integrate communication tools: Post Salesforce updates directly to Slack or Teams to keep everyone informed.

Pipedrive

Pipedrive is designed to simplify pipeline management, and Zapier integrations help keep your deals moving.

Example Zaps with Pipedrive:

• Create deals from form submissions: Instantly turn website sign-ups or lead-gen form entries into deals in Pipedrive.
• Update pipelines based on triggers: Automatically move deals to the next stage or assign tasks when specific events occur.
• Combine with marketing tools: Sync Pipedrive with Mailchimp, ActiveCampaign, or other email platforms to maintain consistent follow-up.

Top Zapier integrations for marketing automation

Marketing teams thrive on timely, data-driven actions, and Zapier makes it easy to connect campaigns with customer behavior. By linking your email platforms, ad networks, and CRM, you can automate follow-ups, nurture leads, and run more effective campaigns without lifting a finger.

Mailchimp

Mailchimp is a go-to platform for email marketing, and Zapier can help you sync it seamlessly with your other apps.

Example Zaps with Mailchimp:

• Add subscribers automatically: Capture contacts from web forms, e-commerce purchases, or events and add them directly to your Mailchimp lists.
• Trigger campaigns based on behavior: Send targeted emails when customers take specific actions — like abandoning a cart or signing up for a webinar.
• Update subscriber data in real time: Keep tags, segments, and custom fields up to date without manual edits.

ActiveCampaign

ActiveCampaign offers advanced marketing automation and CRM tools. By integrating ActiveCampaign with Zapier, you can build highly personalized, behavior-driven campaigns.

Example Zaps with ActiveCampaign:

• Update contact tags and segments automatically: Reflect real-time changes in customer behavior or status.
• Send personalized emails triggered by actions: Launch emails when someone books a call, fills out a form, or downloads a resource.
• Integrate with sales tools: Pass data to CRMs like HubSpot or Salesforce to align marketing and sales efforts.

Google Ads & Facebook Ads

Connecting ad platforms with your CRM and marketing stack ensures you can act fast on leads and optimize ad spend.

Example Zaps with Google Ads & Facebook Ads:

• Sync lead form data into your CRM or email tool: Ensure every ad-generated lead flows into your pipeline instantly.
• Pause or activate campaigns automatically: Adjust campaigns based on lead conversions, budget changes, or custom triggers.
• Report results to your team: Push ad performance updates to Slack or Teams channels for quick visibility.

Top Zapier Integrations for Project and Task Management

Project and task management tools keep teams organized, but they’re even more powerful when connected to your other apps. With Zapier, you can automatically create tasks, update project boards, and sync data across platforms so nothing slips through the cracks.

Trello

Trello’s card-based boards are ideal for visualizing work, and Zapier lets you automate updates across your workflows.

Example Zaps with Trello:

• Create Trello cards from emails or form submissions: Instantly capture new tasks from customer inquiries or lead forms.
• Automate task assignments: Assign cards to team members based on triggers like new deals or support tickets.
• Set due date reminders automatically: Keep your team on track by creating calendar events or reminders when deadlines approach.

Asana

Asana helps teams coordinate projects and deadlines. With Zapier, you can make sure projects and tasks are always up to date with your other tools.

Example Zaps with Asana:

• Create tasks from new leads or tickets: Automatically generate tasks when customers submit forms, calls are logged, or support requests come in.
• Update task statuses in real time: Sync status changes between Asana and other project management or CRM platforms.
• Notify teams instantly: Push Asana task updates to Slack or Microsoft Teams channels.

ClickUp

ClickUp is an all-in-one productivity platform, and Zapier integrations make it even more adaptable.

Example Zaps with ClickUp:

• Connect ClickUp with time tracking and chat tools: Automate updates between ClickUp, time trackers, and internal comms platforms.
• Auto-generate task templates: Trigger recurring task templates when specific events occur, like onboarding a new client.
• Centralize project data: Sync customer or campaign data from CRM systems directly into ClickUp for better visibility.

Top Zapier integrations for data management and storage

Managing data across multiple platforms can be time-consuming and error-prone. With Zapier, you can automate the way data is collected, stored, and shared — ensuring accuracy and saving hours of manual work.

Google Sheets

Google Sheets remains one of the most versatile tools for storing and analyzing data. Zapier makes it easy to integrate it with almost any app.

Example Zaps with Google Sheets:

• Log form submissions or call records automatically: Capture data from Voiso, CRM systems, or lead forms directly into a spreadsheet.
• Generate real-time reports: Automatically update dashboards or metrics as new data flows in.
• Sync data between systems: Push updates from Sheets to other apps, ensuring everyone works from the same numbers.

Airtable

Airtable combines the flexibility of spreadsheets with the power of databases. Zapier integrations make it a central hub for business data.

Example Zaps with Airtable:

• Build automated databases: Collect data from your CRM, marketing tools, or e-commerce store into one organized Airtable base.
• Sync with project and communication platforms: Ensure Airtable stays current by connecting it to Trello, Slack, or Asana.
• Trigger updates automatically: Add, update, or move records in Airtable based on changes in other apps.

Dropbox & Google Drive

File storage platforms like Dropbox and Google Drive become even more useful with Zapier automation.

Example Zaps with Dropbox & Google Drive:

• Auto-upload attachments from emails or chat apps: Save time by routing files to the right folder without manual downloads.
• Organize customer files by trigger-based folders: Automatically create folders and store files based on CRM or form data.
• Streamline document sharing: Notify teams in Slack or Teams when new files are added.

Top Zapier integrations for e-commerce and payment processing

Running an online store or handling payments means juggling customer data, order details, and notifications. Zapier can help you automate these tasks, making sure your sales and finance workflows stay accurate and efficient.

Shopify

Shopify powers millions of online stores worldwide, and Zapier makes it easy to extend its capabilities.

Example Zaps with Shopify:

• Add customers to email lists after purchase: Automatically enroll new buyers in Mailchimp, ActiveCampaign, or other marketing tools.
• Notify teams of new orders or low stock: Send instant alerts to Slack, Microsoft Teams, or project management apps when sales happen.
• Sync order data with CRM systems: Keep your sales and support teams in the loop with real-time updates.

WooCommerce

WooCommerce is a flexible e-commerce platform for WordPress, and Zapier can help you keep it connected to your other apps.

Example Zaps with WooCommerce:

• Update CRM with new order details: Automatically push customer and order information into HubSpot, Salesforce, or Pipedrive.
• Trigger shipping workflows: Notify your logistics team or generate shipping labels when an order is placed.
• Centralize reporting: Send order and revenue data to Google Sheets or Airtable for analysis.

Stripe

Stripe handles payments for businesses of all sizes. With Zapier, you can streamline how payment data flows through your systems.

Example Zaps with Stripe:

• Send payment confirmations to accounting tools: Automatically log successful transactions in QuickBooks, Xero, or Google Sheets.
• Track subscription renewals and failed payments: Trigger alerts to your finance or customer success teams when issues arise.
• Update CRM records automatically: Keep payment data synced with customer profiles for a full view of account activity.

Advanced Zapier integrations for analytics and reporting

Zapier helps you automate reporting and analytics workflows so your team always has the most up-to-date information without manually pulling reports.

Google Analytics

Google Analytics tracks website and app performance, and Zapier can bring those insights straight to your team.

Example Zaps with Google Analytics:

• Send traffic reports to Slack or email: Automatically share daily or weekly performance summaries with your team.
• Trigger alerts for unusual traffic spikes: Get instant notifications when your site experiences a surge or drop in activity.
• Combine analytics with CRM data: Push traffic insights to your CRM to enrich customer profiles with behavioral data.

Databox

Databox aggregates metrics from multiple platforms into one dashboard, and Zapier makes it even easier to feed it data.

Example Zaps with Databox:

• Connect multiple data sources in real time: Pull metrics from your CRM, ad platforms, and email tools automatically.
• Streamline reporting schedules: Set up recurring updates to dashboards without manual intervention.
• Share insights with stakeholders: Notify managers or teams when KPIs cross important thresholds.

How to choose and set up your Zapier integrations

With thousands of apps available on Zapier, picking and configuring the right integrations can feel daunting. A thoughtful approach helps you automate the most impactful tasks first and ensures your workflows are reliable from day one.

Assess your business needs

Start by identifying the repetitive manual tasks that slow your team down. Look for opportunities where automation can:

• Reduce time spent on data entry or notifications
• Improve customer response times
• Eliminate bottlenecks between apps or departments

Mapping out your workflows before creating Zaps ensures you’re building automations around real employee needs, which can significantly increase adoption, reduce errors, and maximize the impact of your automation efforts. 

Test and optimize

Even the best-designed Zaps can encounter hiccups. Before rolling them out widely:

• Run test Zaps to make sure triggers and actions work as expected
• Monitor performance to catch any failed tasks or data discrepancies early
• Adjust triggers or filters as your business needs evolve

A cycle of testing, feedback, and refinement ensures your automations stay accurate, relevant, and scalable as your business grows.

FAQs

What is the most popular Zapier integration?

Some of the most widely used Zapier integrations include Google Sheets, Slack, Trello, and HubSpot. These apps form the backbone of many workflows because they’re highly compatible and cover communication, data management, and project tracking.

How does Voiso integrate with Zapier for contact center automation?

Voiso integrates with Zapier to automate key contact center workflows, such as creating CRM contacts from new calls, sending Slack alerts for missed calls or high-priority tickets, and pushing call transcripts to project management tools automatically.

Can Zapier work without coding knowledge?

Yes. Zapier is designed as a no-code platform, so you can create complex, multi-step automations without writing a single line of code.

How many integrations can I run at the same time in Zapier?

Zapier allows you to run as many Zaps as your plan supports. Each Zap can include multiple steps and conditional logic, so you can automate dozens of processes simultaneously depending on your subscription tier.

Does Zapier have a free plan for small businesses?

Yes. Zapier offers a free plan with limited tasks per month, ideal for small businesses or individuals looking to automate a few core workflows before upgrading to a paid plan for more capacity.

What’s the difference between a Zapier trigger and an action?

A trigger is the event that starts an automation (like a new lead in your CRM), while an action is the task that follows (like sending that lead to your email tool). Together, triggers and actions form the backbone of every Zap.

Can I connect Zapier with multiple CRMs at once?

Yes. You can set up separate Zaps to connect multiple CRMs or even link them together in a multi-step workflow. This flexibility allows you to synchronize data across platforms or departments seamlessly.